Payroll Consultant

Company Overview: 

Talentnet is now acknowledged as the leading HR consulting firm in the country, with nearly 20 years of experience in the local labor market. With the mission “Make a difference in the lives of every employee”, Talentnet is passionate about contributing to a better working life for Vietnamese employees through professional HR solutions designed to meet the diverse needs of Vietnamese and international clients.

We are looking for a candidate for Payroll Consultant located in Hanoi, Vietnam.

Job Purposes:

The Payroll Consultant is responsible for handling day-to-day payroll and benefit administration activities for Clients, and others operational duties, ensuring accuracy, compliance of processes, documentations, high services and adherence to regulatory standards.

This role is important in ensuring the smooth handling of payroll-related processes and compliance, contributing directly to firm’s operational efficiency and clients’ satisfaction.

Job Description: 

a. Financial Goal Achievement: 

• Be responsible for achieving individual financial targets.
• Support the team to achieve team’s target.
• Follow up clients to control clients’ debtor.

b. Payroll processing:

• Be responsible for end-to-end processing payroll for clients with high quality and timely manner.
• Distribute the net take home to client employees’ bank account, Tax and Insurance payments to statutory bodies on behalf of clients.
• Collaborate with clients to gather necessary data and verify completeness for labor processes.
• Maintain accurate and up-to-date records of all monthly, quarterly, yearly PIT reports and documentation for auditing purpose
• Calculate final payment for client’s resigned employees.
• Collaborate with assistants to set up procedures, forms, and formulas to reconcile payment transactions with internal Finance team.
• Bill and follow up client's pre-agreed credit terms to make debtor control.
• Support to work with Government Authorities to submit required documents.
• Perform other duties as assigned, including on-site projects or expat PIT work.

c. Internal Coordination:

• Work closely with related teams to ensure that data is accurately integrated into payroll processing.
• Liaise with related teams to ensure alignment in processes.

d. Reporting:

• Maintain accurate and up-to-date records of all monthly, quarterly, yearly PIT reports.
• Update regular reports as requested.

e. Regulatory Compliance:

• Ensure all activities align with company policies, working process, procedures, laws regulations, preventing compliance risks.
• Support internal audits by providing accurate records and thorough explanations of procedures (if any).

f. Client Consultation and Support:

• Answer any queries from clients in timely manner.
• Contact relevant internal departments for special requests from clients.
• Build and nurture strong, long-term relationships with clients.
• Consult clients on labor-related regulations and assist them in understanding relevant documents and processes (if any).

Who are we looking for: 

• Bachelor’s degree, graduated from University/College (preferably Human resources, Business Administration, Economics, Law).
• Min 2 years of working experience in C&B in general.
• Relevant certifications related to Payroll processing. 
• The ideal candidate possesses a Growth mindset, demonstrating a proactive approach to learning and improvement. S/he is resilient, open to feedback, and continuously seek opportunities to innovate and drive personal and team development.

• The ideal candidate embraces a One-Team mindset, prioritizing collaboration and unity across all departments. S/he fosters a culture of teamwork, mutual respect, and shared goals, ensuring that the success of the organization is achieved collectively.

• The ideal candidate must have these general competencies: HRM Overview Knowledge, Product/ Solutions Knowledge, Client Management, Project Management, Operation Management, Problem solving & Decision making.

• Have business Knowledge, insights, strategies and solutions: Recognizes how the business works, understands and applies commercial and financial principles to create selling opportunities​.